Appendix A: Instructions for Completing the Charter School Budget
General
Instructions
Schedule 1:
"Projected Expenditures" Instructions
Schedule
2: "Projected Personal Services" Instructions
Schedule
3: "Projected Contracted Services" Instructions
Schedule 4:
"Projected Revenues" Instructions
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General InstructionsGeneral Instructions:
Schedule 1, "Projected Expenditures" Instructions:
| 1. | Salaries |
| Transfer the amounts of the budgeted salaries as reported on Schedule 2, "Projected Personal Services." | |
| 2. | Fringe Benefits |
| Report the budgeted costs of fringe benefits (e.g., social security, unemployment insurance, disability, sick leave accruals, health insurance) for the budgeted salaries reported on line 1 above. | |
| 3. | Total Personal Services |
| Sum lines 1 and 2. | |
| 4. | Travel |
| Report the budgeted costs for conferences and staff travel between instructional sites. | |
| 5. | Pupil Transportation |
| Report the budgeted costs for transporting students. | |
| 6. | Contracted Services |
| Transfer the amounts of budgeted contracted services as reported on Schedule 3, "Projected Contracted Services." | |
| 7. | Supplies and Materials |
| Report the budgeted costs for consumable supplies and items such as computer software, library books, and equipment items under $1,000 per unit. | |
| 8. | Repairs and Maintenance |
| Report the budgeted costs related to minor repairs of the physical plant and costs to maintain or restore an asset to its normal or expected useful life. Also include budgeted costs for snow removal and garbage removal. | |
| 9. | Staff Training |
| Report the budgeted costs for in-service training of staff. | |
| 10. | Audit/Legal |
| Report the budgeted costs for auditing or other accounting services and legal services. | |
| 11. | Office Supplies and Postage |
| Report budgeted office supplies and postage. | |
| 12. | Utilities/Telephone |
| Report the budgeted costs related to electricity, heat, water, sewage system charges, and telephone usage. | |
| 13. | Lease/Rental Vehicle |
| Report the budgeted costs for vehicle lease and/or rental expense. | |
| 14. | Lease/Rental Equipment |
| Report the budgeted costs for leasing or renting fixed, major moveable, adaptive, and minor equipment. | |
| 15. | Depreciation - Vehicle |
| Report budgeted vehicle depreciation expense. | |
| 16. | Depreciation - Equipment |
| Report budgeted depreciation expense for fixed, major moveable, adaptive, and minor equipment. | |
| 17. | Interest - Vehicle |
| Report budgeted interest costs on funds anticipated to be borrowed to purchase vehicles. | |
| 18. | Lease/Rental Real Property |
| Report budgeted rent or lease expense. | |
| 19. | Leasehold/Leasehold Improvements |
| Report the budgeted costs of improvements to leased property that are the responsibility of the school according to the lease. | |
| 20. | Depreciation - Building |
| Report the budgeted depreciation of building costs for the basic structure or shell and additions to the site. | |
| 21. | Depreciation - Building Improvements |
| Report the budgeted cost of improvements to the building that extend the useful life of the building. | |
| 22. | Depreciation - Land Improvements |
| Report the budgeted cost of improvements to the land if replacement is the school's responsibility. Land improvements can include paving, on-site sewer and water lines, parking lots, shrubbery, fences, etc. | |
| 23. | Interest - Mortgage |
| Report the budgeted costs of interest on mortgages on real property. Do not include budgeted costs for payment of loan principle. | |
| 24. | Insurance - Property/Casualty |
| Report the budgeted insurance costs relating to property and equipment. | |
| 25. | Other (specify) |
| Report any other budgeted costs that are not reported on lines 4 through 24 above. | |
| 26. | Total OTPS |
| Sum lines 4 through 25. | |
| 27. | Total Expenses |
| Sum lines 3 and 26. |
Schedule 2, "Projected Personal Services" InstructionsSchedule 2, "Projected Personal Services" Instructions:
For Schedule 2, report projected salaries of nondirect care (NDC) (Administration/Faculty) and Direct Care (DC) (Instructional), using the applicable job titles listed below. The total salaries must reconcile with the projected expenditures reported on line 1, "Salaries" on Schedule 1, "Projected Expenditures."
Nondirect Care (NDC) PositionsExecutive Director/Superintendent
Finance Director
Program Administrator/Supervisor
Principal
Assistant Principal
Accountant/Bookkeeper
Office Related Worker
Maintenance Worker
Other (specify)
Direct Care (DC) Positions
Teacher - Substitute
Teacher - Special Education
Teacher
Teacher Aide/Assistant
Food Service Worker
School Psychologist
School Social Worker
Nurse
Librarian
Guidance Counselor
Other (specify)
The employee FTE (full-time equivalent) should be rounded to two decimals (.00). The method for calculating an employee's full-time equivalent (FTE) is as follows:
Ten (10) month employee = 1.00 FTE
Five (5) month employee = .50 FTE
Ten (10) month employee who works half the school day = .50 FTE
Schedule 3, "Projected Contracted Services" InstructionsSchedule 3, "Projected Contracted Services" Instructions:
Provide information relating to individual consultants or contractors expected to be employed during the year. The total amount should reconcile with the projected expenditures reported on line 6 of Schedule 1 "Projected Program Expenditures."
Schedule 4, "Projected Revenues" Instructions:
Provide information relating to revenues expected to be received.