Nonpublic School
Mandated Services Aid
IMPORTANT UPDATES
(5/19/08)
MANDATED SERVICES AID PAYMENTS
In response to the 2008-09 enacted State Budget, the payment of all Mandated Services Aid claims will be subject to a 2% reduction on the approved claim amount effective immediately.
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Comprehensive Attendance Program (Cap) News!
Notices for the payment of the Comprehensive Attendance Program (CAP) mandated aid have been sent to nonpublic schools. Schools should receive a cover memo with instructions and CAP payment form MSA-27 to be signed and returned to the Office of Grants management to claim their CAP expenses. Please make sure the form is properly completed and includes the original signature of the Chief Administrator or the person registered in the Education Department’s SEDREF service. Return the form to the address shown on the bottom of the MSA-27 form.
Please note that the MSA-27 forms mailed to schools have been partially completed with individual school information and pre-calculated CAP payment due to school. It is this form that the school official needs to sign and return to us. Facsimiles of the forms cannot be accepted. Forms with alterations or without original signatures will not be processed.
The recalibrated formula used to calculate the CAP is as follows:
Administrative K-6 expenses = ([Average of Administrative and Support staff hourly salaries*] x [K-6 enrollment]) x (.125)
Support staff K-6 expenses = ([Average of Administrative and Support staff hourly salaries*] x [K-6 enrollment]) x (.125)
Administrative 7-12 expenses = ([Administrative hourly salaries*] x [7-12 enrollment]) x (.27)
Support staff 7-12 expenses = ([Support staff hourly salaries*] x [7-12 enrollment]) x (.44)
Teachers K-6 expenses = ([Teachers hourly salaries*] x [K-6 enrollment]) x (.165)
Teachers 7-12 expenses = ([Teachers hourly salaries*] x [7-12 enrollment]) x (2.62)
*Hourly salaries used are those reported by schools in the PAR section on their 2005-2006 school year claim and should include salaries and fringe benefits.
The amount on your CAP payment form reflects the sum of all calculated expenses. This amount is in addition to any other amount claimed and paid to schools under the mandated services aid part of the program. For any other questions on the CAP payment, please contact us through our generic email address at emscmsa@mail.nysed.gov or call (518) 474-3936. For more information on the nature of the CAP and requirements schools must meet in order to claim the payment, please access this Web page: www.emsc.nysed.gov/sss/Laws-Regs/Attendance/Attendance%20Regs-decoded.html
To find out the payment status and current amount that is expected to be paid for CAP on the MSA-27 form go to the Grants Finance website at http://www.oms.nysed.gov/cafe/reports05.html . Once there, use the Control + Click buttons to access the Grants Finance Web page. Click the Nonpublic Services Reports menu option; Click the county your school is located in and find your school in the names listed. You will see two options: NONPUBLIC MANDATED SERVICES (for payment of mandated services for school year 2005-06) and NONPUBLIC SCHOOL AID – CAP (for the CAP payment).
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State Education Department staff have developed a Mandated Services Aid Web-based System. The Mandated Services Aid Web-based System is necessary to improve internal controls and the efficiency of the claims process for nonpublic school mandated services reimbursement aid.
The new system was designed to greatly enhance the application process as well as expedite the review process and the issuance of your school's mandated services aid payment. Paper forms will still be accepted and will be entered into the computer system by department staff. Schools that choose to use paper forms will need to send a completed MSA-1 form and the Schedule A/Worksheet. The format for each mandate and the applicable time and effort standards in the MSA-1 and Schedule A/Worksheet for the school year 2005-06 are being used as the source documents for the data entry screens.
Status of the Mandated Services Aid Online System
The new system is now live! Schools, other than pilot schools, have been entering their claims online since October 31, 2007.
The due date for submission of the claims has been extended to December 14, 2007.
User codes and passwords to access the system were mailed to school administrators or the MSA official who is authorized to sign the claim form. If you are a diocesan school, you may not have received a user code or password. Please consult with your diocesan contact regarding this matter.
Help Using the Online System
1. Elluminate Live! is a live, remote training product that works with any platform, is optimized for low bandwidth and is compliant with the Rehabilitation Act, Section 508. All you need is a computer, speakers and a java plug-in which you download from the Elluminate site. Ten Elluminate training sessions were held during September and October.
A recording of the last Elluminate session is available at
http://ellum2.nyit.edu/
Click on Recordings. Upper left-hand corner of the screen.
Change the calendar to October 2007.
The Mandated Services Aid Web System training was recorded on October 26, 2007.
Click on Mandated Services Aid Web System.
A recording of the training session will begin.
2. User Guide for the Mandated Services Aid Online System (word doc)
3. Powerpoint Presentation: Preparing the 2006-7 Claim and Using the Online System
4. Frequently Asked Questions About the Online System (word doc)
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Nonpublic School Aid - Mandated Services Claim
Forms for the 2006-07 School Year
Read this, before submitting the MSA-1 for the 2006-07 school year (word doc)
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Mandated Services Aid Recordkeeping
MSA-1 Form and MSA EZ Payment Form Status Reports for the 2005-06 School Year (word doc)
PowerPoint Presentation: Preparing the 2005-06 Claim Forms (includes general information about completing the claim forms, frequently asked questions and recordkeeping requirements.)
Frequently Asked Questions (word doc)
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Nonpublic School Aid - Mandated Services Claim Forms for the 2005-06 School Year
Nonpublic School Aid - Mandated Services Claim Forms for the 2004-05 School Year
Process to Follow to Request an Adjustment to a Previous Year's Mandated Services Aid Claim
If you have any questions about mandated services aid, please send an e-mail message to emscmsa@mail.nysed.gov
Rev. 1/7/08