Scannable Score Documents, Student Data Labels, and Demographic Data Sheets

Districts do not need to send a list of NYSAA-eligible students to their RICs to enable the RICs and scoring sites to identify NYSAA-eligible students in 2006–07. RICs/Big 5 will produce scannable score documents, student data labels, and demographic data sheets for each ungraded student with a disability who is in the Student Information Repository System with a program service code of 0220 (NYSAA eligible) and a date of birth that fits the age range for testing in 2006–07. (For these age ranges, see memorandum entitled "Important Changes Regarding Administration of the New York State Alternate Assessment for 2006-07" at http://www.vesid.nysed.gov/specialed/alterassessment/changesadmin.htm.) It is important that these students have a correct date of birth, an Ungraded K-6 (K-6) or Ungraded 7-12 (7-12) grade level code, and a 0220 (NYSAA eligible) program service code in the repository. RICs will send the scannable score documents to regional score sites and the data labels and demographic data sheets to districts prior to scoring.

Each student’s datafolio must be placed by the district in a 1½-inch, three-ring binder or other fastened folder, as the datafolio may include videotapes, audiotapes, photographs, and samples of student work. Data labels produced by the RICs must be affixed to the datafolio binders with student demographic data sheets inserted in the binders before the district delivers the datafolios to the scoring centers.

When sending datafolios to scoring sites, districts must complete a "Not Tested" Form for each student eligible for testing on NYSAA in 2006–07 for whom they have a missing or incomplete datafolio and send the form with the student demographic data sheet to the scoring site. This form can be found at http://www.emsc.nysed.gov/irts/nysaa/NotTestedForm.htm (form available in Word and PDF for printing).

Regardless of where the NYSAA-eligible student is educated, all datafolios will be scored at the BOCES or Big 5 regional scoring center of the student’s district of residence. Score site coordinators must submit the scannable score to their RICs or Scan Centers by May 14, 2007. All scan documents will be scanned at the scanning center used by the district of residence. Districts outside of the Big 5 City School Districts must participate in BOCES regional scoring.

At the end of the scoring period, scored datafolios will be returned to the district of residence. School districts of residence are required to maintain the datafolios for one year. During the required maintenance year, school districts of residence may share the students’ datafolios with the students’ parents, guardians, and service providers in accordance with federal and State confidentiality laws and regulation and locally established confidentiality requirements.

January 2, 2007–March 9, 2007: NYSAA Administration Period

April 9, 2007–May 11, 2007: Regional Scoring

May 14, 2007: Scannable Score Documents Due to RICs

For more information about the Student Information Repository System: http://www.emsc.nysed.gov/irts/SIRS/home.shtml  

For more information about age eligibility for testing on NYSAA in 2006–07:

http://www.vesid.nysed.gov/specialed/publications/policy/ungraded.htm or

http://www.vesid.nysed.gov/specialed/alterassessment/changesadmin.htm

If you have any questions with regard to NYSAA data collection and reporting, please contact Jeffrey Williams in Information and Reporting Services at (518) 474-7965 or at jwilliam@mail.nysed.gov.