BEDS Online
To: |
District Superintendents |
Date: September 2009 |
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From: |
Ken Wagner |
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Subject: |
BEDS Online |
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All school districts, BOCES, and charter schools are required to submit
the annual BEDS District and BOCES Summary Forms and School Data Forms using
the BEDS Online Internet application. This requirement is in keeping with
the State Education Department’s goal of using technology to gather and
share information and to provide services more efficiently.
Users familiar with the BEDS Online will continue to find it relatively
straightforward to navigate. Those responsible for using the BEDS Online
should take a few minutes before BEDS day, October 7, to log on and browse
through the forms to gain familiarity with system navigation and functionality.
BEDS LogOn Directions as well as printable data collection forms for fall
2009 can be found at: www.emsc.nysed.gov/irts under
“Data Collection” under the “BEDS” link.
To ensure data security and confidentiality, BEDS Online users
must have a registered userID and password. The Department uses
the SED Delegated Account System (SEDDAS) to manage access to Web-based
applications available through SED’s Web Business Portal. SEDDAS
allows designated school and district personnel to create and manage user
IDs and passwords for their own employees rather than going through SED.
We urge you to limit the number of users in order to protect the security
of your data and to maintain your school or district’s SEDDAS records to
reflect active users. Information on SEDDAS may be found at http://www.emsc.nysed.gov/seddas/seddashome.html.
The School Data Form is being utilized for one more year to gather
enrollment. The Department intends to move away from collecting
enrollment via BEDS and to rely upon the Student Information Repository
System (SIRS) for determining the official enrollment for public schools
and districts as soon as this move can be accomplished with comparable and
timely data. In future BEDS data collection cycles, other student related
data will be shifted from BEDS to the statewide student data repository.
A summary of items that have been added to, deleted from or modified on
the fall 2009 District Summary and School Data Forms is available in a document
named “What-has-Changed-fall-2009”.
Answers to questions concerning the BEDS Online may be obtained
by calling the Office of Information and Reporting Services at
(518) 474-7965 or sending an email to emscbedsonline@mail.nysed.gov.
BEDS
Day for fall 2009 is October 7th.
BEDS Online forms should be completed and submitted to SED by October
30, 2009.