THE
UNIVERSITY OF THE STATE OF
THE STATE EDUCATION DEPARTMENT
Information
and Reporting Services
Room
863 EBA
SAMPLE
MEMORANDUM
TO: All
Professional Staff
FROM: ________________________________________,
BEDS Coordinator
SUBJECT: Forms
Completion, Basic Educational Data System – 2007-08
On ___________, October ________________, 2007
Information Day for the 2007-08 Basic Educational Data System
will be held in this school district.
Those of you who are continuing staff members of the
district will be asked to supply current salary and assignment data as well as
verify some of the information submitted to the State Education Department last
fall. You should have a form with
information preprinted in boxes above each of the response areas with the
exception of “Professional Development” and “Current Annual Salary” on side
1. This is the information you reported
for these items last year. You do not need to make any entries in these items unless the
information is incorrect or asterisks appear in the box. Please note that “Educational Experience” has
been updated automatically to include the current year.
Those of
you who are new to the district this year will have to complete a form in its
entirety. Preprinted mark-sense forms
for persons who are no longer employed in this district must be discarded. Under no
circumstances should these forms be used as “extra” forms for new
personnel. Extra forms have been
provided for this purpose and additional forms are available from the Office of
Information and Reporting Services (518) 474-7965.
In general, two completion sessions will be held in each
school—one for teachers and one for nonteaching professional staff
members. Necessary forms and detailed
item instructions will be provided to you at these sessions. You will be notified of the exact time and
place of the session you should attend in your school.
Among the items of information which all personnel (both
teaching and nonteaching) will be asked to verify or enter on the form are the
following:
(1) Social
Security Number
(2) Years of
experience (counting the current year as a full year)
a. in this district
b.
total years of
educational experience (including nonpublic)
(3) Current
annual salary (not including extra pay for extra service)
The following items are
applicable only to teachers:
(1) The
predominant grade level of each class you teach (i.e., if 75 percent or more of
the students in a class are in one grade)
(2) The
registration in each of your classes
(3)
Professional Development – see Teacher manual and
the NCLB Fall 2007 Supplement.
(4)
Highly Qualified Status To Teach Core Courses – see
Teacher manual and the NCLB Fall 2007 Supplement.
The
following items are applicable only to nonteaching professional staff:
(1) The number
of pupils with whom you have regular, direct contact in the performance of your assignment(s)
(2) Years of
experience in each assignment area (i.e., principal, guidance counselor)
(3)
The percent of your total time in this district spent
in each assignment (for persons with multiple assignments)
There are
some additional items on both the teaching and nonteaching staff forms which do
not require advance notification (i.e., name, date of birth, etc.).
Please bring a sharpened number 2
pencil (with eraser) to the session.
IRT/BEDS/100.2