INSTRUCTIONS – BOCES SUMMARY FORM
– Fall 2007
In Section A,
report the total full-time enrollment
in the BOCES in the specified categories.
Include only students who attend the BOCES on a full-time basis. Do not report
students enrolled in BOCES for part of the day or week and attending regular
district classes for the remainder of the day or week.
Students reported as Pre-Kindergarten should be four years of age on or before December 1 or otherwise eligible to attend kindergarten next school year. Report all Pre-Kindergarten programs – Universal, including prior TPK funded programs, and other Pre-Kindergarten Programs – which the BOCES operates. Pre-Kindergarten students with disabilities should be reported in the Pre-Kindergarten category along with students without disabilities.
Begin by
recording the total enrollment for each level and then indicate the number of
students in that level by gender who are in each of the racial/ethnic groups
listed.
The racial/ethnic designations used in this item do not denote scientific definitions of anthropological origins. For the purpose of this report, a student should be included in the group to which he or she appears to belong, identifies with, or is regarded in the community as belonging. No person should be counted in more than one racial/ethnic group.
a. American Indian or Alaska Native – A person having origins in any of the original peoples of North America, and who maintains cultural identification through tribal affiliation or community recognition.
b. Black
or African American (not Hispanic origin) – A person having origins in any
of the black racial groups of
c. Asian
or Pacific Islander – A person having origins in any of the original
peoples of East Asia, Southeast Asia, the Indian Subcontinent or the Pacific
Islands. This area includes, for
example,
d. Hispanic or Latino– A person of Mexican, Puerto Rican, Cuban, Central American, South American or other Spanish culture or origin, regardless of race.
e.
White (not
Hispanic origin) – A person having origins in any of the original peoples
of Europe, North Africa or the
f. Multi-Racial (not
Hispanic origin) – A person having origins in two or more of the categories
of people classified as American Indian or Alaska Native, Black or African
American (not Hispanic origin), Asian or Pacific Islander, or White (not
Hispanic origin). Note: Any person of
Hispanic or Latino origins, in whole or in part, should be reported as Hispanic
or Latino.
Note: SED is in transition to the Census 2000 categories
for race/ethnicity and to the categories that will be required for federal
reporting in the near future. You may
report in, but are not required to report in, the “Multi-Racial” category for
fall 2007 BEDS reporting. The “Hispanic
or Latino” category is just a renaming of the old “Hispanic” category. The “Black or African American” category is
just a renaming of the former “Black” category.
In future years the “Asian or Pacific Islander” category will be split
into separate “Asian” and “Hawaiian or Other Pacific Islander” categories.
In Section B,
distribute the total number of Pre-Kindergarten students reported in section A
into the Pre-Kindergarten program areas shown.
Universal Pre-Kindergarten Programs would be operated by the BOCES under
a contract with a public school district(s) pursuant to Section 3602-e of
Education Law. “Other Pre-Kindergarten
Programs” may include programs operated under (but not limited to) the
following funding sources: Even Start,
Migrant Education, Native American Education, Federal and State Magnet Schools,
special legislative funding and Pre-Kindergarten Special Education funding
pursuant to Section 4410 of Education Law.
In Section C,
enter by grade level the number of full-time general education students
under the age of 21 who are enrolled at this BOCES in alternative
programs leading to a local or Regents high school diploma. Students reported in this item should not be
reported in Section A of this item and should not have been reported as
enrolled by any public or nonpublic school.
Item 2 Professional Staff in This BOCES
In this item,
provide an unduplicated count of all
professional staff in this BOCES.
The
"Teachers" category should include all personnel who devote more than
half of their time to teaching duties, including such subject areas as art,
music, physical education and reading.
The category
"Other Professional Staff" should include administrators (except
principals and assistant principals), guidance counselors, school nurses,
psychologists and other professionals who devote more than half of their time
to nonteaching duties.
Professional
staff members who split their time evenly between teaching and nonteaching
duties should be reported only once.
The total number of professional staff reported in
this item must equal the number of personnel completing Basic Educational Data
System (BEDS) Personnel Forms. Persons
who complete a teaching form and a nonteaching form should be counted only once
in the category that accounts for the greater portion of their time.
Begin by recording the total number of full-time and part-time professional staff members in this BOCES in each of the designated categories. Full-time professional staff members are those persons who spend their entire school day and school week in this BOCES. Part-time professional staff members are those persons who are employed less than the normal school day or less than the normal school week.
The racial/ethnic designations for this item are the same as defined in Item 1.
Item 3 Other Staff in This BOCES
In this item, report in the categories listed all paraprofessionals and support staff employed by this BOCES. Report as teacher aides and library support staff only persons engaged in activities which, in the absence of such staff, would ordinarily be performed by teachers or librarians. Report as teaching assistants only persons who actually hold licenses or certificates as teaching assistants.
“Part-time” employees include (1) those whose assignments require less than the normal school (or work) day for that assignment, or normal school (or work) week for that assignment and (2) those persons employed on a full-time basis who divide their time between two or more duties.
In the third column, indicate the full-time equivalence (FTE) of the amount of time worked by the part-time staff in each category. The FTE column should be completed only if part-time staff have been reported. The FTE should be shown to the nearest tenth (one decimal place).
FTE is the ratio between the hours of work required in a part-time position and the hours of work normally required in a full-time position in the same setting. For example, 4 teacher aides who work half-time should be reported as 2.0 in the FTE column. Similarly, an individual who spends half-time as a teaching assistant and half-time as a health aide would be reported as .5 for teaching assistant and .5 for health aide.
Item 4 Pre-Kindergarten
Teachers
Indicate the
number of full- and part-time teachers reported in Item 3 (Professional Staff
in This BOCES) who teach exclusively at the Pre-K level.
Item 5 Title
1 Paraprofessionals
To comply with the No Child Left Behind Act of 2001 (NCLB), New York State must report to the U.S. Department of Education on the percentage of Title 1 paraprofessionals who meet the NCLB definition of “qualified.” NCLB requires all Title 1 paraprofessionals to be “qualified” by January 8, 2006. If your BOCES is not receiving Title 1 funds for the 2007-08 school year, or if your BOCES does not employ any Title 1 paraprofessionals, enter zero for both Items 5a and 5b.
Definitions needed to complete these items are in NCLB Field Memo #03-2003 and its addendum, and are in NCLB Field Memo #10-2003. These Field Memos are available at: http://www.highered.nysed.gov/nclb03-2003 and http://www.highered.nysed.gov/nclb10-2003. Questions about these items should be sent to NCLBNYS@mail.nysed.gov.
Item 6 Office of the District Superintendent
Provide,
if one exists, an E-mail address and a FAX number for the Office of the
District Superintendent. The E-mail
address may be generic to the Office of the District Superintendent or may be
specific for the individual in that position.
If the E-mail address is specific to the individual and that person
becomes no longer employed by the BOCES or otherwise stops performing the
district superintendent’s functions, then there should be procedures in place
to forward E-mail messages to the new or interim district superintendent.
Item
7 World-Wide Web Address
Provide, if one exists, the address (URL) for this BOCES’ World-Wide Web homepage.