The University of the
State of
THE STATE EDUCATION DEPARTMENT
Information and Reporting Services
Basic Educational Data System
These notes are meant to
assist you in avoiding some of the more common errors and to alert you to new
or revised items. These notes are not
meant to replace the detailed directions that are provided for each item.
|
Note: SED requires that
the District Summary Form and School Data Forms for each school in the
district be submitted via the On-line BEDS-IMF Application. Your district’s BEDS Coordinator or
Superintendent will have details for entering data into the On-line BEDS-IMF
Application and your district’s protocol for doing so. |
District Summary Form
Item 1 –
Enrollment in this District
The grade-by-grade enrollment that will
display in shaded boxes on the Online District
Summary Form will be a sum of the school
enrollments by grade for all schools in the district.
These district totals by grade will be
displayed automatically and will be running
totals based on enrollment data that has been
entered for individual schools.
The district level grade-by-grade totals will
not be accurate until all schools in the district have
entered their enrollments online, after which
the district totals should be checked for
reasonability and accuracy. If errors are found with the district
grade-by-grade totals,
enrollment data for the schools causing those
errors must be corrected in order for the district
totals to appear correct. You will not able to alter the grade-by-grade
totals on the summary
form itself.
Students reported in Items 2, 3, 4 or 5
should not be counted anywhere in Item 1.
Item 1c – PreK
Distribution *** Revised
***
Item 13 – Homeless
Children *** Revised ***
Item 14 – Appeals
to Graduate *** New ***
Item 15 – Chief Information Officer ***
New ***
Item 16 – Computer
and Technology Literacy *** New
***
School Data Form
Item 2 – School Type *** New ***
Item 3 – Enrollment in This School: should be as of the first
Wednesday in October.
Item 5 – Professional Staff: if a person works in more
than one school, he or she should not be
counted
on any School Data Form. Shared staff
should be reported only on the District Summary Form.
Item 9 – Magnet
School Status *** New ***
Item 12 – Grades
Offered *** New ***
Item 18 – Computer
Resources *** Revised ***
Item 19 – Internet
Connectivity *** Revised ***
BEDS Day is October 3, 2007 Forms
are due at SED on October 26,
2007 November 2nd