THE
UNIVERSITY OF THE STATE OF
THE STATE EDUCATION DEPARTMENT
Information
and Reporting Services - Room 863 EBA
REMINDERS
FOR PERSONNEL FORMS
(Charter
Schools)
Keep the following points in
mind when completing Personnel Forms for the Basic Educational Data System in
the Fall of 2007:
1.
If the salary contract for the current year is still
under negotiation, leave the salary item blank on the BEDS personnel form.
2.
Teachers who also have nonteaching assignments (such as
a Department Chairperson who also teaches) must adjust the data item titled
“Percent of Time Employed in This District” to reflect the percentage of a
full-time teaching position that they spend in a classroom or teacher
setting. For example, a person who
serves as a department chairperson and teaches four periods would show 80% for
“Percent of Time Employed in This District” if five (5) periods were a
normal/full classroom load in this school.
3.
The personnel forms for teachers require information
to enable the State and all public schools to comply with the federal No Child
Left Behind (NCLB) Act. Each teacher
must report whether they received “high quality professional development” in
the 2006-07 school year. First-year
teachers, teachers on leave in 2006-07, and teachers who had only non-teaching
assignments in 2006-07 may answer “Not Applicable”. Each teacher, including special
education teachers, must also report for each course assignment whether that
assignment is considered a core course under NCLB and, if so, whether he or she
is “highly qualified” to teach the course.
Directions for making these determinations are provided in the Administration Manual, Educational Personnel
Data Form-Teachers and in the NCLB
Fall 2007 Supplement. The chief
school officer will be required to return a form certifying that teachers in
the school have correctly reported the information required for NCLB.
4.
A teacher with more than eight assignments should
group the individuals or classes by grade level. In no case should a second green personnel form be
submitted for a teacher.
5.
Special Education assignment codes were revised in
fall 2006. The following bullets
summarize those changes:
§
Special education class configurations have been
eliminated.
§
Special education classes of students eligible for
the New York State Alternate Assessment (NYSAA) are recognized at either the
elementary or middle/secondary level according to the student's chronological
age.
§
Special Education classes of all other students with
disabilities (non-NYSAA) are recognized at either the elementary level or
middle/secondary level typically according to the student's chronological age.
§
The Regulations of the Commissioner of Education
include a continuum of services for students with disabilities. This continuum of services consists of
o
special education classes in separate environments
(often called self-contained classes);
o
special education classes within a general education
classroom which would include both a general education teacher and a special
education teacher;
o
resource room services;
o
consultant teacher services; and
o
others as indicated in the Regulations and on the
BEDS forms.
If a school district uses other terminology to describe
special education services, such as collaborative teaching or team teaching,
the school district must translate the local vocabulary into the terminology
used in Regulations so that staff can appropriately and accurately complete
their BEDS forms.
§
There is not a code for a special class at the
middle/secondary level, except for teachers of students who are NYSAA
eligible. Special classes at the
middle/secondary level need to be reported by content area, i.e., math,
science, etc. For example, a
multi-subject special education teacher of a self-contained special education
class of students that are chronologically at the 8th grade level
would report that s/he teaches math, social studies, science and English
language arts, if applicable.
§
Under the category Miscellaneous Special Education,
there is a code for middle/secondary special classes that are not covered by
the identified content areas. For
example, a middle/secondary special class for health may fit into such a
category.
§
Some special class subjects continue to be listed
under the appropriate subject in other areas of the BEDS form.
6.
Laboratory classes offered in conjunction with science courses should
not be reported.
7.
Elementary Team Teachers should report one Common Branch assignment (ACODE = 2612) representing their
primary homeroom assignment, and as many sections of their elementary subject
specialty as warranted (e.g., 4112 for Elementary Mathematics or 4315 for
Social Studies, Grade 4).
8.
Examples of personnel who should complete BEDS
personnel forms:
a. Long Term Substitutes b. Librarians c. Speech Therapists
d. Occupational Therapists e. Physical
Therapists
9.
Examples of personnel who should not complete BEDS
personnel forms:
a. Teacher Aides b. Per
diem Substitutes
10.
New personnel employed after Information Day are required to file
a BEDS personnel form within 30 days of the date of employment as outlined in
subdivision (p) of section 80.2 of the Regulations of the Commissioner of
Education.
Information Day is October 3, 2007 - Forms are due at SED on October 26, 2007.
NOTE: A new section titled “Special Services Staff
Employed Exclusively to Work with Students with Disabilities Identified or Evaluated
under IDEA” was added on page-2 of the Assignment Codes for Nonteaching
Professional Staff.