THE
UNIVERSITY OF THE STATE OF
THE STATE EDUCATION DEPARTMENT
Information
and Reporting Services - Room 863 EBA
REMINDERS
FOR PERSONNEL FORMS
Keep the following points in
mind when completing Personnel Forms for the Basic Educational Data System in
the Fall of 2007:
1.
Personnel who work in more than one school in this
district (shared staff) should use the central office code (ending in 0000) on
their personnel forms rather than any individual school code.
2.
If the salary contract for the current year is still
under negotiation, leave the salary item blank on the BEDS personnel form.
3.
Personnel with both teaching and nonteaching assignments (such as
a Department Chairperson who also teaches) must complete both a pink and a
green personnel form. The information
on both first pages should be identical, including total salary for teaching
and nonteaching assignments.
4.
The personnel forms for teachers require information
to enable the State and school districts to comply with the federal No Child
Left Behind (NCLB) Act. Each teacher
must report whether they received “high quality professional development” in
the 2006-07 school year. First–year teachers, teachers on leave in 2006-07,
and teachers who had only non-teaching assignments in 2006-07 may answer “Not
Applicable”. Each teacher, including special education teachers, must
also report for each course assignment whether that assignment is considered a
core course under NCLB and, if so, whether he or she is “highly qualified” to
teach the course. Directions for making
these determinations are provided in the Administration
Manual, Educational Personnel Data Form-Teachers and in the NCLB Fall 2007
Supplement. The superintendent of
schools will be required to return a form certifying that teachers in the
district have correctly reported the information required for NCLB.
5.
Special
Education assignment codes were revised in fall 2006. The following bullets summarize those changes:
§
Special education class configurations were eliminated.
§
Special education classes of students eligible for
the New York State Alternate Assessment (NYSAA) are recognized at either the
elementary or middle/secondary level according to the student's chronological
age.
§
Special Education classes of all other students with
disabilities (non-NYSAA) are recognized at either the elementary level or
middle/secondary level typically according to the student's chronological age.
§
The Regulations of the Commissioner of Education
include a continuum of services for students with disabilities. This continuum of services consists of
o
special education classes in separate environments
(often called self-contained classes);
o
special education classes within a general education
classroom which would include both a general education teacher and a special
education teacher;
o
resource room services;
o
consultant teacher services; and
o
others as indicated in the Regulations and on the
BEDS forms.
If a school district uses other terminology to describe
special education services, such as collaborative teaching or team teaching,
the school district must translate the local vocabulary into the terminology
used in Regulations so that staff can appropriately and accurately complete
their BEDS forms.
§
There is not a code for a special class at the
middle/secondary level, except for teachers of students who are NYSAA
eligible. Special classes at the
middle/secondary level need to be reported by content area, i.e., math,
science, etc. For example, a
multi-subject special education teacher of a self-contained special education
class of students that are chronologically at the 8th grade level
would report that s/he teaches math, social studies, science and English
language arts, if applicable.
§
Under the category Miscellaneous Special Education,
there is a code for middle/secondary special classes that are not covered by
the identified content areas. For
example, a middle/secondary special class for health may fit into such a
category.
§
Some special class subjects continue to be listed
under the appropriate subject in other areas of the BEDS form.
6.
A teacher with more than eight assignments should
group the individuals or classes by grade level. In no case should a second green personnel form be
submitted for a teacher, nor should two red forms be submitted for a
non-teacher.
7.
Laboratory classes offered in conjunction with science courses should
not be reported.
8.
Elementary Team Teachers should report one Common Branch assignment (ACODE = 2612) representing their
primary homeroom assignment, and as many section of their elementary subject
specialty as warranted (e.g., 4112 for Elementary Mathematics or 4315 for
Social Studies, Grade 4).
9.
Preprinted mark-sense forms for persons who are no
longer employed in this district must be discarded. Under no circumstances should these forms be
used as “extra” forms new personnel.
Extra forms have been provided for this purpose and additional forms are
available from the Office of Information and Reporting Services (518) 474-7965.
10.
Those of you who are continuing teachers in this
district should have a form with information preprinted in boxes above each of
the response areas for most items on side 1.
This is the information you reported for these items last year. You do not need to make any
entries in these items unless the information is incorrect or asterisks appear
in the box. Please note that
“Educational Experience” has been updated automatically to include the current
year.
11.
Examples of personnel who should complete BEDS
personnel forms:
a. Long Term Substitutes b. School Nurses c. Speech Therapists
d. Physical Therapists e. Occupational Therapists
12.
Examples of personnel who should not complete BEDS
personnel forms:
a. Teacher Aides/Assistants b. Per
diem Substitutes c. Personnel who work
exclusively
with
nonpublic
pupils
13.
New personnel employed after Information Day are required to file
a BEDS personnel form within 30 days of the date of employment as outlined in
subdivision (p) of section 80.2 of the Regulations of the Commissioner of
Education.
Information Day is October 3, 2007 - Forms are due at SED on October 26, 2007.
NOTE: A new section titled “Special Services Staff Employed Exclusively to Work with Students with Disabilities Identified or Evaluated under IDEA” was added on page-2 of the Assignment Codes for Nonteaching Professional Staff.