SPECIAL EDUCATION SNAPSHOT TEMPLATE
TEMPLATE NUMBER 0590
Field Number |
Start Position |
End Position |
Max Length |
Data Description SPECIAL EDUCATION SNAPSHOT FIELD NAME – from eScholar template (DATA ELEMENT NAME used by NYSED – where different) *= Required for all students with disabilities += Required for specific group of students with disabilities |
NYS or Local Purpose |
Instructions or Rules |
Format |
Recommended Codes or reference to Index table |
1 |
1 |
8 |
8 |
*DISTRICT CODE |
NYS Reporting |
Public school districts: NYnnnnnn (NY followed by the first 6 digits of the BEDS code) Use 8 followed by the last 7 digits of their institution code for:
o
State Agencies
o
Child Care Institution with an affiliated School
o
|
alphanumeric |
For NY SED BEDS codes: www.nysed.gov/admin/bedsdata.html For NY SED BEDS or Institution codes: http://portal.nysed.gov - Click on SEDREF Query See: http://www.emsc.nysed.gov/irts/SIRS/ for a listing of schools/agencies other than public school districts and charter schools that are required to report these data. |
2 |
9 |
14 |
6 |
*LOCATION CODE |
Local use only |
Building code used by the Data Warehouse, uniquely identifying the building in which a student is enrolled, typically assigned by the local student management system. |
alphanumeric |
|
3 |
15 |
24 |
10 |
*SCHOOL YEAR DATE |
NYS Reporting |
Use June 30 of the reported school year. Ex: For 2007-08, use 2008-06-30 |
||
4 |
25 |
36 |
12 |
SOCIAL SECURITY NUMBER |
Local use only |
|||
5 |
37 |
48 |
12 |
*STUDENT ID |
NYS Reporting |
The unique identifier assigned by the Local Education Agency (LEA) in which the student is enrolled. Use all 9 numeric characters, left padded with zeros. |
alphanumeric nnnnnnnnn |
|
6 |
49 |
73 |
25 |
LAST NAME SHORT |
Local use only |
|||
7 |
74 |
88 |
15 |
FIRST NAME SHORT |
Local use only |
|||
8 |
89 |
89 |
1 |
MIDDLE INITIAL |
Local use only |
|||
9 |
90 |
91 |
2 |
CURRENT GRADE LEVEL |
Local use only |
|||
10 |
92 |
121 |
30 |
SPECIAL EDUCATION TEACHER NAME |
Local use only |
|||
11 |
122 |
151 |
30 |
PRIMARY DISABILITY |
Local use only |
|||
12 |
152 |
181 |
30 |
SECONDARY DISABILITY |
Local use only |
|||
13 |
182 |
191 |
10 |
LAST IEP DATE |
Local use only |
|||
14 |
192 |
201 |
10 |
LAST EVALUATION DATE |
Local use only |
|||
15 |
202 |
231 |
30 |
SERVICE LEVEL |
Local use only |
|||
16 |
232 |
261 |
30 |
RELATED SERVICES |
Local use only |
|||
17 |
262 |
291 |
30 |
SERVICES PROVIDED (R/RR/S) |
Local use only |
|||
18 |
292 |
303 |
12 |
SPECIAL EDUCATION TEACHER ID |
Local use only |
|||
19 |
304 |
313 |
10 |
ANNUAL REVIEW DATE |
Local use only |
|||
20 |
314 |
323 |
10 |
TRIENNIAL REVIEW DATE |
Local use only |
|||
21 |
324 |
353 |
30 |
EXPECTED DIPLOMA TYPE |
Local use only |
|||
22 |
354 |
356 |
3 |
2ND LANGUAGE EXEMPT |
Local use only |
|||
23 |
357 |
359 |
3 |
ALTERNATE ASSESSMENT |
Local use only |
|||
24 |
360 |
375 |
16 |
INSTRUCTION LANGUAGE |
Local use only |
|||
25 |
376 |
395 |
20 |
COMMUNICATION MODE |