CHANGES to Student, Programs Fact, and Assessment Fact templates for 2007-08
Homeless Primary Nighttime Residence:
Description: This indicates where students identified
as homeless, under the Homeless Indicator, have their primary nighttime residence
(PNR). (see SIRS Policy Manual - Appendix J for definitions.)
Guidelines: Only students as identified as homeless
under the data element "Homeless Indicator" should have this data
element populated. The LEA's homeless liaison determines the PNR at
the time the student is identified as homeless. The point at which
a student is identified as homeless and is counted as such by the LEA as
such is also the point in time to make a corresponding determination of the
PNR. The USDOE realizes that a homeless family, or youth may be mobile
during their homelessness. As long as there is a one-to-one correspondence
between a student identified as homeless and an identified PNR, an LEA may
use the PNR at point of notice (if known), or soon thereafter if unknown
at time of enrollment.
Length: 1 Data Type: Alphanumeric
Content Rules (Codes): For this element, these codes must
be used. These codes are used at Levels 2 and 3 of the Statewide Data
Warehouse.
Code |
Description |
S |
Shelters |
T |
Transitional Housing |
A |
Awaiting Foster Care |
D |
Doubled-up (with another family) |
U |
Unsheltered (car, parks, campgrounds, temporary trailer, or abandoned buildings) |
H |
Hotels/motels |
e-Scholar Template/Field: on 3090, #51 - Primary Nighttime Residence or on 320, #174 - Primary Nighttime Residence
Homeless Unaccompanied Youth Status - Code 8272.
Level Designation: Designated as a district-level service.
Description: This program service can only be applicable to students
that have the Data Element "Homeless Indicator" populated with a "Y" (Homeless
at Some Point.) This program service indicates the student is unaccompanied
by parents, legal guardians, or other adults. Do not use the program
service if the homeless student is accompanied.
Purpose: This code is used to identify these students for federal
reporting purposes.
Entry Date: Date the student is identified as unaccompanied.
Exit Date: Date that student no longer meets these parameters.
Reason for Ending Code: Not used.
Limited English Proficient Programs |
Code 8239 - LEP Eligible but not in a LEP Program
Level Designation: Designated as a school-level service.
Description: Indicates which LEP program service the student
is in (i.e., English as a Second Language, Bilingual Program, Two-way Bilingual
Education or LEP Other Program Service) or that the LEP Eligible student
is not being served. Students identified as LEP eligible under program
service code 0231 (see above) must have a specific LEP program service identified
here. These program services are mutually exclusive but can be offered
at different points throughout the academic year. Multiple LEP programs
should be reported with appropriate Entry and Exit dates. If any of
the first four are used at any point in the school year, the LEP Eligible
but not in a LEP Program code should not be used.
Purpose: These codes are used to identify which LEP program
service the student participates in.
Entry Date: Date LEP program service begins.
Exit Date: Date that student tests above a State-designated
level of proficiency or changes LEP programs.
Reason for Ending Code: Used only if program type changes during
school year.
Summer School
An existing Program Service - Summer School Participation - has been amended to identify the student's purpose for this participation and the subject taken.
Summer School Participation - Codes 2751, 2752, 2753, 2754, 2755,
2756, 2757, 2758, 2759, 2760, 2761 AND 2861, 2862, 2863, 2864, 2865, 2866,
2867, 2868, 2869, 2870, 2871.
Level designation: Designated as a school-level service. As
such, this program service requires a BEDS code. School-level services
usually require a building level BEDS code. However, for this program
service, the BEDS code to be provided is;
When the service provider is the district accountable for the student's performance
and -
When the service provider is an out-of-district placement (other than a public school district) and is not the district accountable for the student's performance and -
Other circumstance -
Description: Indicates that the student participated in a specific
summer school program.
Purpose: To identify such students.
Entry Date: First day of program.
Exit Date: Last day of program.
Reason for Ending Code: Not used.
The program service codes are dependent on the reason the student is taking this program:
Reason A - This is the first time the student has taken this program or the
student is taking this program for advanced enrichment.
Reason B - The student
is taking this program as academic intervention, to improve his/her grades,
or because the student is at risk of failing State tests.
Program |
Reason |
||
A |
|
B |
|
English Language Arts |
2751 |
|
2861 |
Mathematics |
2752 |
|
2862 |
Science |
2753 |
|
2863 |
Social Studies |
2754 |
|
2864 |
Technology |
2755 |
|
2865 |
The Arts |
2756 |
|
2866 |
Languages Other Than English |
2757 |
|
2867 |
Health |
2758 |
|
2868 |
Physical education |
2759 |
|
2869 |
Driver Education |
2760 |
|
2870 |
Other |
2761 |
|
2871 |
CTE/Tech Prep
A new Program Service "Single Parent or Pregnant Status" has been added. This is found in the "Career and Technical Education" group and is applicable only to students participating in a CTE/Tech Prep program service.
Single Parent or Pregnant Status - Code 8261.
Level Designation: Designated as a district-level service.
Description: This program service is only applicable to students
that have a Career Technical Education/Tech Prep Career Pathways (CTE/TPCP)
program service and have reached the "Concentrator" level of participation. This
program service indicates the student is a single parent or is pregnant.
Purpose: This code is used to identify these students for federal
reporting purposes. This status (ie, single parent or pregnant) is
as of any time during the school year. This is to allow a student
to be counted no matter when in a school year they may become a CTE/TPCP
concentrator. The point at which a student is identified as a CTE/TPCP
concentrator and is counted as such by the district is also the point in
time to make a corresponding determination of single parent or pregnant status. Districts
should determine this status at the same point in time that the district
counts the student as a CTE/TPCP concentrator.
Entry Date: Date the student is identified as a single parent
or as pregnant.
Exit Date: Date that student no longer meets these parameters.
Reason for Ending Code: Not used.
The following will be available in 2007-08.
Name |
Description |
Subject Area |
Code |
Type |
Regents Examination in Integrated Algebra |
Regents Integrated Algebra |
Math |
06204 |
Numeric Scale |
Neglected or Delinquent
A) An existing Data Element - Neglected/Delinquent/At-Risk Indicator - has been amended to delete the term "At-Risk." This attribute is not a classification in its own right. All Neglected students and all Delinquent students are at risk of academic failure. Also see changes to program services below.
Neglected or Delinquent Indicator:
Description: This indicates whether the student met
the definition of neglected or delinquent at some point during this academic
year or was never considered neglected or delinquent during this academic
year (see SIRS Policy Manual - Appendix I for definition.)
This indicates whether the student met the definition of one or both of these
groups at any time during this academic year.
Guidelines: If at any time during the academic year
the student meets one or both of these definitions, the "Neglected/Delinquent
Indicator" should be "Y." If the "Neglected/Delinquent
Indicator" is left blank, it will be considered to be "N."
Length: 1 Data Type: Alphanumeric
Content Rules (Codes): For this element, these codes must
be used. These codes are used at Levels 2 and 3 of the Statewide Data
Warehouse.
Code |
Description |
Y |
Neglected or Delinquent |
N |
Never |
e-Scholar Template/Field: on 3090, #50 - Neglected or Delinquent or on 320, #124 - Neglected or Delinquent
B) An existing Program Service: Title I - Part D: Prevention and Intervention for Children and Youth who are Neglected, Delinquent, or At-Risk - Code 187; has been amended to delete the term "At-Risk." This attribute is not a classification in its own right. All Neglected students and all Delinquent students are at risk of academic failure. Also see changes above.
Title 1 - Part D: Prevention and Intervention Programs for Children and
Youth who are Neglected or Delinquent - Code 0187
Level designation: Designated as a district level service.
Description: Indicates that the student is served by programs
supported by funding under NCLB Title 1- Part D during the reporting year. For
a student to be counted for this funding purpose, the student must;
Neglected children will have been committed to an institution or voluntarily
placed in the institution under applicable State law because of the abandonment
by, or neglect by, or death of parents. Delinquent children will have
been adjudicated delinquent or persons in need of supervision. The term "delinquent
children" also refers to students who are placed in an adult correctional
institution in which children reside.
Purpose: This data must be collected for each student served
by funding under NCLB Title 1- Part D to fulfill the State reporting requirements
under the NCLB legislation.
Entry Date: First day designation applies.
Exit Date: Date the designation is eliminated.
Reason for Ending Code: Not used.
An existing Data Element - Homeless Indicator -has been amended to
include references to the new data element: Homeless Primary Nighttime Residence and
to the new program service: "Homeless Unaccompanied Youth Status"
Homeless
Homeless Indicator:
Description: This indicates whether the student met
the definition of homeless at some point during this academic year or was
never homeless during this academic year (see SIRS Policy Manual - Appendix
J for definition.)
Guidelines: The LEA's homeless liaison determines
if the student lacks a fixed regular and adequate nighttime residence. If
at any time during the academic year the student is homeless, this "Homeless
Indicator" should be "Y", the data element Homeless Primary
Nighttime Residence must be populated, and the program service "Homeless
Unaccompanied Youth Status" must be reviewed and populated is applicable. If "Homeless
Indicator" is left blank, it will be considered to be "N."
Length: 1 Data Type: Alphanumeric
Content Rules (Codes): For this element, these codes must
be used. These codes are used at Levels 2 and 3 of the Statewide Data
Warehouse.
Code |
Description |
Y |
Homeless at Some Point |
N |
Never Homeless |
e-Scholar Template/Field: on 3090, #47 - Homeless or on 320, #111 - Homeless