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Carl D. Perkins Career and Technical Education Act
Programs to Serve Individuals in County Correctional Institutions

Application Form (In Word)

FS-20

Scoring Rubric
 

Purpose of Grant Funds:

Federal funds in the amount of approximately $180,000 are available annually from the State Education Department (SED) to fund Career and Technical Education programs and activities in facilities providing educational services to incarcerated individuals under the age of 21 years

Eligible Applicants:

Public school districts, Boards of Cooperative Educational Services (BOCES) and Community Colleges with a minimum of one-year experience providing basic career and technical skill instruction to persons incarcerated in County correctional facilities in New York State.

Funding:

$180,000 (annual allocation). Awards limited to a maximum of $40,000 per agency per year. Total awards for the first project period (1/1/08-6/30/08) will not exceed $90,000 (1/2 annual allocation) and will be limited to a maximum of $20,000 per agency.

Project Period:

January 1, 2008 to June 30, 2013

Due Date and Address:

Submit 1 original and 2 copies postmarked by August 31, 2007 to:

New York State Education Department
Grants Management
Room 676 EBA
Albany, NY 12234

Due Date for Questions:

Questions may be sent by E-Mail to EMSCCTEIA@mail.nysed.gov by no later than July 20, 2007. A complete list of all questions and answerers will be posted at http://www.emsc.nysed.gov/funding/currentapps.htm no later than July 30, 2007

SED Contact:

Gregory J. Bayduss at (518) 486-7327or EMSCCTEIA@mail.nysed.gov 

________________________________________
The State Education Department does not discriminate on the basis of age, color, religion, creed, disability, marital status, veteran status, national origin, race, gender, genetic predisposition or carrier status, or sexual orientation in its educational programs, services and activities. Portion of any publication designed for distribution can be made available in a variety of formats, including Braille, large print or audiotape, upon request. Inquiries regarding this policy of nondiscrimination should be directed to the Department’s Office for Diversity, Ethics, and Access, Room 530, Education Building, Albany, NY 12234.
 

Application Guidance and Instructions
 

Purpose

The purpose of the Career and Technical Education Act (“CTEIA”) is to develop more fully the academic and career and technical skills of secondary education students who elect to enroll in career and technical education programs. To that end, the CTEA challenges educational agencies to develop Career Pathways and Programs of Study (POS), consistent with the National Career Cluster Initiative [CCI] with a focus on accountability, performance indicators and data reporting. The ultimate result is that students secure employment in high wage, high skill, and high demand areas. Ways to achieve this result include:
 

Specifically, CTEAI funding is available to provide occupational skill instruction and support services to persons incarcerated in County correctional facilities. The purpose of the funding includes:
 

Available Funding

Annual funding of $180,000 is available to incarcerated education programs with a maximum award of $40,000 per year to any single eligible agency. Awards for the first project period (1/1/08-6/30/08) will not exceed a total of $90,000 (1/2 annual allocation) and will be limited to a maximum of $20,000 per agency.
If there are any increases or decreases in appropriation during the project period, all grant awardees will be have their programs increased or decreased proportionally.

Project Period

January 1, 2008 to June 30, 2013.

Eligible Applicants

Public School Districts, BOCES and Community Colleges with a minimum of one-year experience providing basic career and technical skill instruction to persons incarcerated in County correctional facilities in New York State.

Application Submission Instructions

Applications should be submitted for the first project period only (1/1/08-6/30/08) for a maximum amount of $20,000 per agency. Annual allocations will be made after that at a funding level equal to twice the amount awarded during the initial six month project period.

Only complete applications will be reviewed. A complete application must include the following and be assembled in the following order:
 

  1. Application Cover Page signed in blue ink by the Chief Administrative Officer

  2. Application Checklist

  3. Program Narrative

  4. Budget Category and Narrative Forms

  5. Budget Summary Form (FS-20)

  6. NYS Assurances and Certifications (Appendix A and Appendix A-1 G)
     

Method of Award

Each eligible proposal will be reviewed by at least two reviewers. Each reviewer will score the proposal according to the indicated point criteria in the Proposal Narrative, using the Evaluation Rubric and the points in the Budget section. If individual scores are more than 20 points apart, another reviewer will rate the application. The two scores closest in numeric value will be averaged to calculate the final average score of the application.

Budgets will be adjusted to eliminate any unallowable or inappropriate expenditure.

Proposals will be ranked in order of final average score from highest to lowest. Proposals that receive a final average score of 75 or more will be considered for funding. Any remaining funds left over after the top scoring applicants have all been fully funded will be offered to the next highest ranking applicant to run a partially funded program.

Incomplete proposals and proposals received after the due date will not be reviewed.

Entities’ Responsibility

Projects must operate under the jurisdiction of the local board of education, or other appropriate governing body, and are subject to at least the same degree of accountability as all other expenditures of the local agency. The local board of education, or other appropriate governing body, is responsible for the proper disbursement of, and accounting for, project funds. Written agency policy concerning wages, mileage and travel allowances, overtime compensation, or fringe benefits, as well as State rules pertaining to competitive bidding, safety regulations and inventory control must be followed. Supporting or source documents are required for all grant related transactions entered into the local agency’s recordkeeping systems. Source documents that authorize the disbursement of grant funds consist of purchase orders, contracts, time and effort records, delivery receipts, vendor invoices, travel documentation and payment documents, including check stubs.

Supporting documentation for grants and grant contracts must be kept for at least six years after the last payment was made unless otherwise specified by program requirements. Additionally, audit or litigation will “freeze the clock” for records retention purposes until the issue is resolved. All records and documentation must be available for inspection by State Education Department officials or its representatives.

For additional information about grants, please refer to the Fiscal Guidelines for Federal and State Aided Grants, http://www.oms.nysed.gov/cafe/guidelines.html .

Reporting

Funding recipients will be required to submit an annual report to the State Education Department by no later than thirty (30) days after the end of each project period. Forms for completing this report and technical assistance for documenting the data will be provided by the SED program office. The report should be submitted to:

Student Support Services Team
89 Washington Avenue
Room 318 M EB
New York State Education Department
Albany, NY 12234
 

07/13/2007