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Carl. D. Perkins IV Career & Technical Education
2008-13 Plan and 2008-09 Basic Grant Application
 For
 Adult and Secondary Funding

Overview

The federal Carl D. Perkins Career and Technical Education Improvement Act of 2006 (Perkins IV) provides basic grants to adult and secondary programs to improve the quality of career and technical education (CTE). 

While much in the new Perkins legislation continues themes from prior iterations, there are important changes. The new law emphasizes:

• the creation of “programs of study”.  In New York State, programs of study are defined as those programs meeting the requirements of the Regents 2001 Policy on Career and Technical Education;
• priority to high-skill, high wage, high demand training opportunities;
• more detailed accountability; and mandates
• activities directed to the needs of special populations.

Applications for Perkins IV funds must describe how grant monies will support the development of programs that:

• integrate rigorous academics with career and technical instruction;
• link secondary education and postsecondary education to prepare students for high-skill, high-wage, high-demand occupations in current or emerging occupations; and
• enable participating students to meet or exceed performance standards emphasized by Perkins IV.

New York's Career Development and Occupational Studies (CDOS) learning standards must be the foundation of all Perkins programming. (Standard 1, Career Development: students will be knowledgeable about the world of work, explore career options and relate personal skills, aptitudes, and abilities to future career decisions; Standard 2, Integrated Learning: students will demonstrate how academic knowledge and skills are applied in the workplace and other settings; Standard 3a, Universal foundation Skills: students will demonstrate mastery of the foundation skills and competencies essential for success in the workplace; and Standard 3b, Career Majors: students who choose a career major will acquire the career-specific technical knowledge/skills necessary to progress toward gainful employment, career advancement and success in post-secondary programs.) The CDOS learning standards promote instructional strategies that address individual learning styles and provide experiential activities to increase student understanding of academic concepts. 

Perkins recipients are strongly encouraged to plan their efforts in concert with their Local Workforce Investment Board (LWIB) and Youth Council with emphasis on creating a continuum of services between Perkins and Workforce Investment Act (WIA) funded programs.

Eligible Adult CTE Programs

Adult CTE programs must use Perkins funds to prepare students for employment in high-skill, high-wage, high-demand occupations in current or emerging professions. They must coordinate services with their LWIBs to avoid duplication and to expand the range and accessibility of services (e.g., sharing of job development services).

Agencies must generate an allocation of over $50,000 to qualify for adult Perkins funds. Eligible agencies for the 2008-2009 program year are:

Applicants must include a description of how their program will integrate academics and CTE through a coherent sequence of courses. The State Education Department encourages articulation of adult programs to postsecondary curricula. Programming for adult basic skills, English language learning, life management, or GED can be funded only if they are offered through curricula integrated with CTE programs.

Each recipient of Perkins adult formula funds is a mandatory One-Stop partner under the provisions of Title I of the Workforce Investment Act and must fulfill the following responsibilities:

1. Be represented on the Local Workforce Investment Board ( LWIB).  Recipients may select a representative to serve on behalf of all Perkins recipients in the Local Workforce Investment Area. (A list of LWIBs, including the LWIB contact person and the designated Perkins member(s) can be found at the following web site: http://www.workforcenewyork.org/localboards.htm.)
2. Provide coordinated and non-duplicative core services through the One-Stop system.  Perkins adult formula fund recipients are not required to provide new or additional services that they would not have otherwise offered using Perkins funds. Core services are defined as:
   • the provision of information concerning the performance and cost of CTE programs;
   • the initial assessment of skill levels, aptitudes, abilities and supportive service needs of individuals prior to their entry into a CTE program; and
   • the provision of information to individuals prior to their enrollment in a CTE program relating to the availability of supportive services, including child care and transportation, and referral to such services.
3. Enter into an MOU with the LWIB relating to the operation of the One-Stop system. The MOU must include a description of services, methods of referral, and administrative costs.  A copy of the MOU must be submitted with Perkins funding application.  Factors that must be taken into account negotiating the MOU include:
   • Proportionality: The contribution must be proportionate to the use of the One-Stop delivery system by Perkins participants.
   • Limitations on administrative costs under Perkins: Contributions to the administrative costs of the One-Stop delivery system are subject to the five percent (5%) cap on administrative costs.  

The Five-Year Plan for the Adult CTE program must be described in the Plan Forms A-N. Recipients of Perkins adult formula funds and the LWIB may determine the amount and manner of contributions as long as they are costs allowed by Perkins.

Eligible Secondary Agencies

Public school districts and Boards of Cooperative Educational Services (BOCES) are eligible secondary agencies.  They must offer or be in the process of developing CTE programs that meet the requirements found below. Perkins funds are allocated by a statutory formula that is based upon the number of individuals ages five to seventeen in a school district with greater weighting to those individuals who are below the poverty line (source is 2004 Census data).

To apply individually without consorting with other agencies, eligible secondary agencies must meet each of five criteria found below: 

1. Have an allocation equal to or above $15,000.
2. Engage in a planning process with stakeholder groups to develop the five-year plan for the 2008-13 academic years, using Plan Forms A-N to describe the plan.  Annual updates to Action Plan sections in Major Effort Forms will be submitted each program year.
3. Offer CTE programs that are of sufficient size, scope and quality to be successful. The State Education Department (SED) determines size and scope by examining enrollments and program offerings using data provided via the Student Information Repository System, (SIRS), Career and Technical Education Data Reporting System (CTEDS) and the Basic Educational Data System (BEDS). If your school has not submitted CTE data for the 2005-06, 2006-07 and current reporting period, you will need to submit a CTEDS report with this application and on normal reporting schedules after that. (For CTEDS instructions and forms see: http://www.emsc.nysed.gov/irts/cteds/home.shtml ). Quality is determined through the application review process.
   • Size and scope for 2008-2009 Perkins grants is demonstrated when the local agency:
   • offers an approved or approvable program in at least three of the sixteen career clusters (see page 7  for a listing of the national career clusters); and
   • enrolled 20% of the total grade 9-12 student population in CTE programs for the 2005-06 reporting period.
   • Size and scope for the 2008-09 school year will be determined for each agency based on 2005-06 data (including CTEDS data that may be submitted with this Perkins application).
   • If an agency has not met size and scope but wishes to apply for funds, a detailed explanation must be provided in the 2008-2009 Action Plan on Form I. This narrative must describe how funds will be directed to enable the agency’s programs to meet size and scope criteria.
4. Offer at least one New York State Approved CTE Program or plan for its development:

Perkins IV brings new elements to the local plan requirements. The most significant, is the requirement for all Perkins recipients to offer at least one “program of study.” In New York, programs of study will be defined as programs that are approvable through the Regents 2001 Policy on Career and Technical Education. (See http://www.emsc.nysed.gov/cte/ctepolicy/ for background on the Program Approval Process.)

Components of Approved Programs:
• coherent and rigorous content, aligned with challenging academic standards, and relevant career and technical content in a coordinated, non-duplicative progression of courses that align secondary education with postsecondary education to adequately prepare students to succeed in postsecondary education. In New York, this may include quality integrated English language arts, mathematics, science, economics, and government and technical instruction;
• faculty with State certification in appropriate academic and/or technical fields;
• technical assessments that certify students meet current industry standards;
• articulation agreements that may include the opportunity for secondary education students to participate in dual or concurrent enrollment programs or other ways to acquire postsecondary education credits;
• available work-based learning experiences for students; and
• a data reporting infrastructure that will allow recipients to report student performance in order to evaluate their success on Regents examinations or alternatives approved by the State Assessment Panel, technical assessments and placement in higher education, employment or military.

First-time Perkins funding applicants will need to show progress toward developing an approved program to be submitted for New York State approval under the Regents 2001 CTE Policy. (see http://www.emsc.nysed.gov/cte/ctepolicy/ for an overview of the Program Approval Process).

Those who received Perkins funding in the 2007-2008 school year must have created plans for or submitted a program for approval or reapproval. Plans for or submission of two additional programs for approval or reapproval must be submitted by June 30, 2009.

Use the Perkins IV Performance Indicators and State-negotiated performance standards to evaluate their CTE programs and show continuous improvement.

New Perkins applicants must submit at least one Program of Study for the 2008-2009 that is approvable under the Regents Program Approval Process. Each program must develop a template, or use the career plan template available at: www.albany.edu/twoyear/careerplan/plans.html that will be the basis for individualized graduation/career plans.

5. First-time Perkins applicants should complete the following decision tree.  Eligible returning applicants may continue to the Application Components on page 10.

Secondary agencies with an allocation of less than $15,000 or agencies not wishing to apply directly may partner with BOCES and/or school district(s). One of the partners must serve as the lead agency/applicant for the consortium and be responsible for the legal requirements, program evaluations, local advisory council, and fiscal duties and requirements of the entire consortium.

(A list of LWIBs, including the LWIB contact person and the designated Perkins member(s) can be found at the following web site: http://www.workforcenewyork.org/localboards.htm.

School districts in rural and sparsely populated areas may qualify for a waiver to the $15,000 threshold. See Sections 131 (c)(2)(A)(i),(B) and 132(a)(4). See, www.highered.nysed.gov/nclb042004a.htm for a definition of “eligible rural local educational agency.”

Application Components

The application package aligns with federal requirements found in Sections 134 and 135 of the Perkins Legislation. Complete applications consist of elements found in the checklist below.

Application Checklist
I.	Transmittal Letter
	Application Cover Page
	Summary of Consortium Participants
	Consortium Fund Use Agreement Form
II.	Five-Year CTE Plan,--- Plan Narratives and Forms A-N
III.	Major Effort Description Form(s)
IV.	Plan for Program Improvement Form
V.	Budget Category and Narrative Forms FS-20 Budget Summary Form (access at http://www.oms.nysed.gov/cafe/forms.html)
VI.	Statement of Assurances Certification Regarding Lobbying, Debarment, Suspension
	MOU with LWIB (adult formula applications only)

Application Submission Instructions

Agencies must submit a separate application for secondary and adult funding.
Please submit one original and two copy of the complete application. The original must be labeled "ORIGINAL" in red and contain original signatures of the chief school officer in blue.  Mail to:

                                    New York State Education Department
                                    Grants Processing (Perkins)
                                    Room   674 EBA
                                    89 Washington Avenue
                                    Albany, New York    12234

APPLICATION AND FLOW CHART (in Word)

FS-20