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Application Form (In Word)
Scoring Rubric (In Word)
Program Purpose
The purpose of this program is to support improved achievement of middle school
students in mathematics and/or science through hands-on engaging summer programs
at community colleges. The summer program must be aligned with NYS learning
standards and intermediate level core curricula in mathematics and science
(grades 5-8). Links to the NYS learning standards and core curricula are at
http://www.emsc.nysed.gov/ciai and
http://www.nysvls.org.
The program should:
Enhance student knowledge and understanding of the mathematics and science needed to be competitive in the global economy.
Include hands-on, real world applications of mathematics and science.
Include learning experiences focused on conceptual understandings, procedural fluency and problem solving.
Integrate 21st century technology into the learning experiences.
Result in measurable improvement in student academic
achievement in mathematics and/or science.
The summer program must be at no cost to the participating
middle school students, including their transportation to and from the summer
program.
Middle school students are students who will complete grades five, six, seven
or eight in June 2007.
Project Funding
$2.5 million is available Statewide and will be allocated across five
regions as follows.
Eastern -- $475,000 -- Clinton, Essex, Franklin, Albany, Columbia, Greene, Rensselaer, Saratoga, Schenectady, Warren, Washington, Dutchess, Orange, Putnam, Rockland, Sullivan, Ulster, and Westchester Counties.
Central -- $325,000 -- Jefferson, Lewis, St. Lawrence, Fulton, Hamilton, Herkimer, Montgomery, Oneida, Schoharie, Cayuga, Cortland, Madison, Onondaga, Oswego, Broome, Chenango, Delaware, Otsego, Tioga and Tompkins Counties.
Western -- $400,000 -- Genesee, Livingston, Monroe, Ontario, Seneca, Wayne, Wyoming, Yates, Allegany, Steuben, Schuyler, Chemung, Cattaraugus, Chautauqua, Erie, Orleans and Niagara Counties.
Long Island Region -- $425,000 -- Nassau and Suffolk Counties.
New York City -- $875,000 --Bronx, Manhattan, Kings, Queens,
and Richmond Counties.
An application will be considered for funding according to the
region it serves. If an applicant wishes to serve students from different
regions, it must submit a separate application for each region.
Project Period
Awards made in this program will be for a summer program that takes place
between July 1, 2007 and August 31, 2007. However the grant period may continue
to October 31, 2007 in order to cover for any evaluation activities that take
place after the conclusion of the summer program.
Eligible Applicants
Community Colleges (public, two-year post-secondary institutions offering
degrees below the baccalaureate degree) in New York State are eligible to apply
for these funds. The applicant college must partner with one or more public
school districts and serve middle school students from the district(s). Middle
school students from charter schools and non-public schools located within the
boundaries of the partnering public school district(s) must be given an
equitable opportunity to participate in the summer program.
The community colleges selected to receive a grant may not sub-grant funds to
any of the partnering public school districts or any other entity. Consortiums
of community colleges may not apply.
Required Activities
Programs must be at no cost, including transportation, to students, their parents/guardians or their school districts.
Programs must include hands-on learning experiences and real world applications that involve the integration of conceptual understandings and procedural knowledge in mathematics and/or science.
Programs must be evaluated using scientifically-based or
evidenced-based methods.
Application Submission
Submit one original and two copies of the complete application to:
Grants Management Unit
New York State Education Department
89 Washington Avenue
Room 674 EBA
Albany, NY 12234
A complete application includes the eight sections listed and arranged as shown below. Use the Application Checklist to ensure that the application submission is complete and in compliance with the Application Instructions.
Application Cover Page signed in blue ink by the Chief School/Administrative Officer/President of College
Application Checklist
NYS Assurances and Certifications (Appendix A and Appendix A-1 G)
Proposal Narrative
Partnering School District Forms
Budget Category and Narrative Forms
Budget Summary Form (FS-20) ( http://www.oms.nysed.gov/cafe/FS10orFS20.htm )
Payee Information Form ( Form can be found at
http://www.oms.nysed.gov/cafe/PIform.doc)
The Proposal Narrative and the Budget Category and Narrative
Forms must be typed in 12 point font. The Proposal Narrative must be no more
than 12 pages. This page limit does not include the Partnering School District
Forms, the Budget Category and Narrative Forms, and the Budget Summary (FS-20).
Budget Submission
The FS-20 Budget Summary form must be completed with totals on the Budget
Category and Narrative Forms and bear the original signature of the Chief
School/ Administrative Officer/College President.
The Budget Category and Narrative Forms must clearly and thoroughly describe all
intended expenditures and how the expenditures are necessary to carry out the
proposed program.
The proposed budget will be reviewed for the appropriateness of
expenditures. The proposed expenditures must be related to and reasonable for
the number of participating students. The budget will be adjusted to eliminate
any items deemed to be non-allowable or inappropriate. Inclusion of
non-allowable or inappropriate expenditures will also be reflected in the budget
score.
Copies of the FS-20 budget and related forms, descriptions of budget categories,
and general guidelines are available at the following website:
http://www.oms.nysed.gov/cafe/.
Review and Ranking of Proposals
Proposals postmarked after the due date will not be reviewed. Each eligible
proposal will be reviewed by at least two reviewers. Each reviewer will score
the proposal according to the indicated point criteria. If individual scores are
more than 20 points apart another reviewer will rate the application. The two
scores closest in numeric value will be averaged to calculate the final average
score of the application.
The summer program must be at no cost to the participating middle school
students, including their transportation to and from the summer program. Program
costs may also include teachers’ salaries, supplies and materials, and other
expenditures necessary to support the summer program. Up to 5% of the grant may
be used to evaluate the effectiveness of all aspects of the summer program. Up
to 5% of the grant may be spent on program administration including indirect
costs.
Equipment with a unit cost of $5,000.00 or more is not allowed. Expenditures
that are not necessary to support the summer program will be deemed
inappropriate.
Budgets will be adjusted to eliminate any unallowable or inappropriate expenditure.
Proposals will be ranked in order of final average scores from highest to lowest in the region they serve. Proposals that receive a final average score of 75 or more will be considered for funding. In the event of tie scores within a region, proposals with the lowest total per participant cost (Grand Total on FS-20 divided by Number of Participating Students) will be funded first. Awards will be made to the highest ranking proposals in each region until funds allocated for that region are insufficient to fund the next ranking proposal serving that region in full. If any funds remain for that region, the funds will be offered to the next ranking proposal in that region to operate a smaller project.
If any funds remain after all applicants scoring 75 or above in
a particular region are funded, the remaining funds will be distributed
proportionately to the other regions.
Reporting
Awardees will be required to provide the Education Department with:
demographic data on students which includes contact information, attendance, district of residence and school of attendance; and
an evaluation report including a summary of student activities; and
evidence of measurable improvement in student academic
achievement as outlined in Program Purpose.
NYS Learning Standards and Core Curricula
In 1996, the New York State Board of Regents adopted learning standards for all content (subject) areas. Since then, the NYSED has issued a series of core curricula, which provide an additional level of specificity to these learning standards. The core curricula are particularly important to local curriculum developers/educators since they contain the State’s expectations of what students must know and be able to do in relation to the content areas.
For each learning standard, the core curricula present key
ideas/strands (broad, unifying, general statements of what students need to
know) and performance indicators (statements of what students should do to
provide evidence that they understand the key idea). These core curricula are
the foundation upon which State assessments are aligned and developed.
The NYSED core curricula are not designed as local school/district curricula.
Rather, these core curricula provide assistance to local schools/districts who
maintain responsibility to design a curriculum that meets the needs of their
students. The core curricula respect the tradition of local choice in New York
State that empowers educators to select texts, identify products, and use a rich
array of instructional strategies and activities to meet student needs.
Entities’ Responsibility
Projects must operate under the jurisdiction of the local board of
education, or other appropriate governing body, and are subject to at least the
same degree of accountability as all other expenditures of the local agency. The
local board of education, or other appropriate governing body, is responsible
for the proper disbursement of, and accounting for, project funds. Written
agency policy concerning wages, mileage and travel allowances, overtime
compensation, or fringe benefits, as well as State rules pertaining to
competitive bidding, safety regulations and inventory control must be followed.
Supporting or source documents are required for all grant related transactions
entered into the local agency’s recordkeeping systems. Source documents that
authorize the disbursement of grant funds consist of purchase orders, contracts,
time and effort records, delivery receipts, vendor invoices, travel
documentation and payment documents, including check stubs.
Supporting documentation for grants and grant contracts must be kept for at
least six years after the last payment was made unless otherwise specified by
program requirements. Additionally, audit or litigation will “freeze the clock”
for records retention purposes until the issue is resolved. All records and
documentation must be available for inspection by NYSED officials or its
representatives.
For additional information about grants, please refer to the Fiscal Guidelines
for Federal and State Aided Grants,
http://www.oms.nysed.gov/cafe/guidelines.html.
Application Form (In Word)
Scoring Rubric (In Word)
3/12/07