|
|
Purpose of Grant Funds:
This Request for Proposals (RFP) is a competitive opportunity to build the capacity of public school districts/BOCES to meet the current statutory requirement to provide instruction in the prevention of abduction for all students in grades K-8.
Eligible Applicants:
Public school districts and Boards of
Cooperative Educational Services (BOCES) and consortia of school districts.
Funding: $1,497,931
Due Date and Address: Submit 1 original and 2 copies postmarked by August 17,
2007 to:
New York State Education Department
Attn: Child Abduction Prevention Education Grant
Office of Grants Management
Room 674 EBA
Albany, NY 12234
SED Web-Site:
Interested school districts/BOCES may
access the Child Abduction Prevention Education application at the Elementary,
Middle, Secondary and Continuing Education (EMSC) Website at
http://www.emsc.nysed.gov . Click on
Funding Opportunities/Allocations.
Additional Information
Questions about this grant application must be sent to
EMSCEERI@mail.nysed.gov by July 10,
2007. Answers to the questions will be posted by July 20, 2007 at
www.emsc.nysed.gov under Funding
Opportunities/ Allocations.
________________________________________
The State Education Department does not discriminate on the basis of age, color,
religion, creed, disability, marital status, veteran status, national origin,
race, gender, genetic predisposition or carrier status, or sexual orientation in
its educational programs, services and activities. Portion of any publication
designed for distribution can be made available in a variety of formats,
including Braille, large print or audiotape, upon request. Inquiries regarding
this policy of nondiscrimination should be directed to the Department’s Office
for Diversity, Ethics, and Access, Room 530, Education Building, Albany, NY
12234.
Purpose
To provide funds to assist public school districts to develop or adopt a
curriculum and training program designed for K-8 students, parents, teachers and
support staff to aid in the prevention of child abduction.
Available Funding
$1,497,931 is available to school districts, consortia of school districts, or BOCES, on a competitive basis. Each applicant may apply for a maximum of $10,000.
Project Period
September 1, 2007 through June 30, 2008 (All project activities must be
completed by June 30, 2008)
Eligible Applicants
Public School Districts, BOCES and consortia thereof.
Application Submission Instructions
Only complete applications will be
reviewed. A complete application must include the following and be assembled in
the following order. The Project Narrative must not exceed four (4)
single-spaced pages, not including the School District Data Form, the Project
Activity Plan Form, Budget Category and Narrative Forms and the FS-20 Budget
Summary Form. Please keep the FS-20 Budget Summary Form separate from the
application pages. DO NOT place applications in binders and DO NOT include any
attachments.
Application Cover Page
Project Narrative
School District Data Form(s) (include a separate form for each participating district)
Project Activity Plan
Budget Category and Narrative Forms
Appendix A Assurances
FS-20 Budget Form with the original signature of the
Superintendent in blue ink
Selection, Development and
Implementation of Curriculum
The curriculum, whether adopted or developed, must provide developmentally appropriate content to meet the diverse needs of students, parents and school personnel.
If developing a local curriculum, grantees must include a description of the process including participants, resources reviewed, activities planned, and time-frame.
If adopting a curriculum, grantees must submit a brief overview with the application or prior to implementation of the instructional program.
Grantees are required to implement the curriculum described in their application.
All project activities must be completed by June 30,
2008.
Expenditures Disallowed:
Martial arts programs, fingerprinting, independent evaluations, equipment,
conferences, out of state travel and supplementary materials such as
buttons, stickers, bookmarks and mousepads are not allowable expenditures.
Budget Category and Narrative Forms
and Budget Summary Form (FS-20)
The application must include a Budget Category and Narrative form for each
category of expenditure proposed for the grant (Professional Salaries, Support
Staff Salaries, Purchased Services, Supplies and Materials, Travel Expenses,
and/or BOCES Services) and a separate Budget Summary Form (FS-20). The narrative
should include sufficient detail to allow reviewers to understand what the funds
will be used for and the relationship between the proposed expenditures and
project activities and goals. Please remember that only travel costs for
District employees should be itemized under Travel Expenses. Travel for
consultants should be itemized under Purchased Services.
Information about the categories of expenditures, general information on
allowable costs and applicable federal costs principles and administrative
regulations are available in the Fiscal Guidelines for Federal and State Aided
Grants. Refer to the Application Guidance for additional specific requirements
and information about the allowable and non-allowable activities for the
program.
The totals from each of the Budget Category and Narrative Forms must correspond
to amounts shown on the Budget Summary Form (FS-20). Please be sure to check
your math.
An approved copy of the Budget Summary Form (FS-20) will be returned by Grants
Finance to the contact person at the address completed on page one. A window
envelope will be used for the return mailing; please make sure that the contact
information is accurate, legible, and confined to the address field. If any
modifications are made to the Budget Category Forms, they will be returned to
the contact person by the SED program office.
Review and Rating of Applications
Incomplete proposals and proposals
received after the due date will NOT be reviewed. Each part of the Project
Narrative must be addressed. Each application will be reviewed by two reviewers.
The scoring rubric will be used to review and score the Project Narrative.
The scores of the two reviewers will be totaled and then averaged to arrive at
the final score for each application. If their scores are more than 20 points
apart, a third reviewer will rate the application. The two scores closest in
numeric value will be averaged to calculate the final average score of the
proposal. Budgets will be reviewed and adjusted to eliminate any unallowable or
inappropriate expenditures.
In case of a tie score, the higher score in the following of the Project
Narrative will be used to rank applications:
First, the score on the Project Activity Plan;
Second, the score on the Budget Information;
Third, the score on the Curriculum and Training Design;
Fourth, the score on the Evaluation Design.
Applications will then be ranked
according to final average score from highest to lowest. An application must
receive a final average score of at least 70 points to be considered for
funding. Awards will be made to applicants according to rank in the amount of
the adjusted budget until funds are insufficient to fund the next ranking
applicant in full. If any funds remain, the remaining funds will be offered to
the next ranking applicant to operate a smaller project.
Entities’ Responsibility:
Programs must operate under the jurisdiction of the local education agency (LEA) and are subject to at least the same degree of accountability as all other expenditures of the local agency. The LEA is responsible for the proper disbursement of, and accounting for, program funds. Written agency policy concerning wages, mileage and travel allowances, overtime compensation, or fringe benefits, as well as State rules pertaining to competitive bidding, safety regulations, and inventory control must be followed. Supporting or source documents are required for all grant related transactions entered into the local agency's recordkeeping system. Source documents that authorize the disbursement of grant funds consist of purchase orders, contracts, time & effort records, delivery receipts, vendor invoices, travel documentation and payment documents, including check stubs.
Supporting documentation for grants and grant contracts must be kept for at
least six years after the last payment was made unless otherwise specified by
program requirements. Additionally, audit or litigation will "freeze the clock"
for records retention purposes until the issue is resolved. All records and
documentation must be available for inspection by State Education Department
officials or its representatives.
For additional information about grants, please refer to the Fiscal Guidelines
for Federal and State Aided Grants.
APPLICATION FORM (in Word)
SCORING RUBRIC (in Word)