Building Aid - Revision of Financial Information
Reference Guide #E.2

Building Aid will not be paid if a school district reports expenditures which exceedauthorizations. Form FP-FI, Request for Revision of Financial Information, is used to avoid this situation and may be required at two separate occasions: 1) when form SA-139, the Request for Building Project Data, is submitted to the Office of State Aided Programs immediately subsequent to signing construction contracts, and/or 2) when the Final Building Project Report is sent to the Office of Facilities Planning at the completion of the project.

When final plans and specifications for a capital construction project are approved by the Office of Facilities Planning, a Notification of Building Project, form SA-4 Worksheet is sent to the Office of State Aided Programs. This form records information furnished by the district regarding approved method(s) of financing (bonds, or BANs, or budgetary appropriations, etc.) and related dollar amount(s), and cost estimates for the construction work.

Upon receipt of the SA-4 Worksheet, the Office of State Aided Programs sends to the district a Request for Building Project Data, form SA-139, a copy of the SA-4, and a copy of the FP-FI revision form. After construction contracts are signed, the school district must complete the SA-139. If it is apparent at that time that the total cost of the project exceeds the authorized financing that was reported on the SA-4, or if any method of financing has changed, then the Office of Facilities Planning must be requested to revise the financial information. To do this, the district must submit two copies of a Request for Revision of Financial Information, form FP-FI, to the Office of Facilities Planning. The FP-FI form provides spaces to record the financial information previously approved by the Office and spaces to record the new information. Additionally, documentation for any new authorization(s) or method(s) of financing must accompany the form.

At the time of filing form SA-139 with the Office of State Aided Programs, form FP-FI shall be submitted to the Office of Facilities Planning: 1) if the total project cost reported on the SA-139 exceeds the sum of method(s) of financing which are reported on the form SA-4,
and/or 2) if there is any change in the method(s) or amount(s) of financing as reported on the form SA-4.

At the time of filing the Final Building Project Report to the Office of Facilities Planning, form FP-FI shall be submitted together with the Final Building Project Report: 1) if the Grand Total of  revenues approved by the Office of Facilities Planning is less than the Grand Total of expenses reported on the Final Building Project Report and/or 2) if there is any changes in the method(s) or amount(s) of financing as reported on form SA-4.