OFFICE OF FACILITIES PLANNING
Submission Forms
Our Fax Number: 518-486-5918

PLEASE: Fax OR Mail requested documents, NOT Both!

Forms
A couple of notes on paperwork for project submissions: when submitting a project for submission, please take special care to make sure that all forms are properly collated and that multi-page forms are stapled together.  We've noticed a large number of submissions with a stack of loose papers clipped together.  Staff here must then collate and staple the forms, a daunting task with large submissions.  And, PLEASE: FAX OR MAIL - NOT Both - can result in multiple entries! ONE COPY PER SUBMISSION: we need only one copy of the plans, specs and forms with Final Submissions! INSTRUCTION GUIDE FOR PUBLIC SCHOOL DISTRICTS AND BOCES OBTAINING BUILDING PERMITS FOR CAPITAL CONSTRUCTION PROJECTS: > In HTML format > In Word Format > In PDF format State Building Aid Guidelines (html)  07/28/04 State Building Aid Guidelines (Word)  07/28/04 Change Orders: Note that if certification is not stapled to the BACK of the change order, it (they) will be returned to your office! SED Change Order Certification:  All parts of this certification must be filled out without exception.  Do NOT send Change Orders and Certifications separately.  They MUST be sent together.  Certification MUST be attached to the back of change order or will be subject to return!  Starting September 1, 2002, all change orders received at SED without this form, or without it filled out entirely or not attached to the back of the change order, will be returned to the sender. 8/23/06 In Excel Format In PDF format LOIs and SUBMISSION FORMS WORKBOOKS - 1/5/07 Letter of Intent for Capital Construction Projects (Article) Letters of Intent 1/5/07 Preliminary Submission Forms Workbook 8/17/05 Final Submission Forms Workbook 1/5/07 New Code Compliance Checklist  7/11/05 (READ THIS FIRST!) Evaluation of Existing Building (PDF)   5/11/05 Evaluation of Existing Building (Excel)  5/11/05 CERTIFICATION OF FINAL BUILDING PLANS (Word)  1/15/02 CERTIFICATION OF FINAL BUILDING PLANS (PDF) 1/15/02 Instructional Space Review Form (Word) 4/19/06 Instructional Space Review Form (PDF) 4/19/09 Application for Apportionment of Building Aid (html) Application for Apportionment of Building Aid (PDF) Application for Apportionment of Building Aid (Word) FP-AU (Request for Approval of Use of a Facility) (PDF)  8/15/06 FP-AU (Request for Approval of Use of a Facility) (Word)  8/15/06 FP-FI (2003 version)  5/6/03 in Excel Format Certificate of Substantial Completion  4/20/05 in Excel Format Certificate of Substantial Completion  4/20/05 in PDF Format Statement of Special Inspections and Tests (html) 9/13/05 Statement of Special Inspections and Tests (Word) 9/13/05 Statement of Special Inspections and Tests (PDF) 9/13/05 Required in new projects: Floodplain Info Comprehensive Maintenance Plan Template  (Excel)  5/20/05 Building Condition Survey Aid Claim Forms 2005-2006 (Word Format)  6/22/05 2005-2006 (pdf Format)  6/22/05 Fire Safety Page (all reports) School Facility Report Card  4/22/04 Extraordinary School Capital Needs Program Aid - NOTE: MMRA has been rolled into Flex Aid for '05-'06, hence no form available this year.  2/8/06 International Building Code  Final Building Project Report - Long Form (for large projects with multiple entries)  5/29/03 in Excel Format Final Building Project Report  5/6/03 in Excel Format Final Building Project Report  5/6/03 in PDF Change Order Status Now Online Form A (Excel) for BOCES projects  7/15/03 Form A (PDF) for BOCES projects  7/15/03 Send 3 copies to Terry Cranfield ONLY, at Facilities Planning, 1060 EBA.  Do NOT send elsewhere. School Sites Reference Guide, School Site Variance (document) and Application for Examination and Approval of a School Site (EFP-S)  9/21/01 Security Camera Reimbursement Claim Form (PDF) SED Numbers and what they mean 10/27/00 SEQR - NYS Dept. of Parks, Recreation and Historic Preservation Forms (PDF)  8/16/01 New State Aid Form for Metal Detectors	to obtain your free copy of the Adobe Acrobat PDF Reader which is required for many Department documents     Return to Facilities Planning Home Page     to obtain your free copy of the Adobe Acrobat PDF Reader which is required for many Department documents           to obtain your free copy of the Adobe Acrobat PDF Reader which is required for many Department documents
Checklists
Building Aid Unit Calculator 12/15/00 Revised format of New Program Spaces worksheet. Requirements for the installation or relocation of Manufactured Buildings 6/20/00 School Responsibilities (Under 155.5) Added sample construction announcement 4/26/00.   Includes link to lead clarification. 155.5 Checklist of items to appear in contract documents Instructional Technology Planning Guidelines Guidelines for Successful Supervision of School District Capital Construction Projects (PDF format) Lease Guide for Facilities Outside of New York City (PDF format) Right click to save. (Requires PDF Reader) Manual of Planning Standards in PDF format(03/01/98 version) Right click with mouse button to save. Facilities Needs Assessment Summary Simplifies Long-Range Plan Requirement    Final Plans and Submission Documents Approval of Final Plans and Specifications, Submission Documents & Funding

Click here to obtain your free copy of the Adobe Acrobat PDF Reader which is required for many Department documents