Forms and Checklists
A couple of notes on paperwork for project submissions: when submitting a project for submission, please take special care to make sure that all forms are properly collated and that multi-page forms are stapled together. We've noticed a large number of submissions with a stack of loose papers clipped together. Staff here must then collate and staple the forms, a daunting task with large submissions. And, PLEASE:
FAX OR MAIL - NOT Both - can result in multiple entries!
ONE COPY PER SUBMISSION: we need only one copy of the plans, specs and forms with Final Submissions!
Electronic review cover sheet 7/31/09
Final Building Project Report
08/20/09
Instruction
Guide for Public School Districts and BOCES Obtaining Building
Permits for Capital Construction Projects
(87KB)
State
Building Aid Guidelines
(87KB)
07/28/04
Change Orders: Note that if certification is not stapled
to the BACK of the change order, it (they) will be returned
to your office!
SED Change
Order Certification: All parts of this certification
must be filled out without exception. Do NOT send Change
Orders and Certifications separately. They MUST be sent
together. Certification MUST be attached to the back of
change order or will be subject to return! Starting September
1, 2002, all change orders received at SED without this
form, or without it filled out entirely or not attached
to the back of the change order, will be returned to the
sender. 8/23/06
SED
Change Order Certification in Excel Format
(137KB)
SED
Change Order Certification in
PDF format
(52KB)
LOIs and SUBMISSION FORMS WORKBOOKS - 1/5/07
- Letter of Intent for Capital Construction Projects (Article)
- Letters
of Intent
(160KB) 1/5/07 - Preliminary
Submission Forms Workbook
(694KB) 8/17/05 - Final Submission
Forms Workbook
(661KB)
11/19/09
New Code Compliance Checklist 7/11/05 (READ THIS FIRST!)
Evaluation
of Existing Building in PDF
(20KB)
5/11/05
Evaluation
of Existing Building in Excel
(96KB)5/11/05
Certification of Fianl Buidling
Plans
(16KB)
1/15/02
Instructional Space Review
Form
(21KB)
4/19/09
Application
for Apportionment of Building Aid
(13KB)
Reorganization list by district 9/23/09
FP-AU (Request
for Approval of Use of a Facility)
(33KB)
8/26/08
FP-FI (2003 version)
(53KB)
5/6/03
Certificate
of Substantial Completion
(40KB)
4/20/05
Certificate
of Substantial Completion
(8KB)
4/20/05
Statement
of Special Inspections and Tests
(94KB)
9/13/05
Required in new projects:Floodplain Info
Comprehensive
Maintenance Plan Template
(744KB) 5/20/05
Building Condition Survey Aid Claim Forms
2005-2006
(pdf Format)
(81KB)
6/22/05
School Facility Report Card 4/22/04
Extraordinary School Capital Needs Program
Aid - NOTE: MMRA has been rolled into Flex Aid for '05-'06,
hence no form available this year. 2/8/06
International
Building Code
Final
Building Project Report
08/20/09
Change Order Status Now Online
Form A (Excel) for BOCES
projects
(73KB)
7/15/03
Form A (PDF) for BOCES
projects
(5KB) 7/15/03
School Sites Reference Guide,
School Site Variance (document) and Application for Examination
and Approval of a School Site (EFP-S)
(249KB) 9/21/01
High Performance Shools Guidelines 11/02/09
Security Camera Aid Claim Form - PLEASE USE SAMS SYSTEM FOR CLAIMS - 9/22/09
SED Numbers and what
they mean 10/27/00
New State Aid Form for Metal Detectors
Checklists
Building Aid Unit Calculator 12/15/00 Revised format of New Program Spaces worksheet.
Requirements for the installation or relocation of Manufactured Buildings 6/20/00
School Responsibilities (Under 155.5) Added sample construction announcement 4/26/00. Includes link to lead clarification.155.5 Checklist of items to appear in contract documents
Instructional Technology Planning GuidelinesGuidelines for Successful
Supervision of School District Capital Construction Projects
(31KB)
Manual of Planning Standards
(585KB)
03/01/98
Final Plans and Submission Documents
Approval of Final Plans and Specifications, Submission Documents & Funding