2007-08 Annual Visual Inspections – Online Submission

Annual visual inspections must be completed no later than November 15, 2007 pursuant to Section 155.4b2i of the Commissioner's Regulations. The intent of this inspection is to re-evaluate those items inspected during last year’s Annual Visual Inspection.  This will result in the identification and subsequent correction of specific problems, the inspection of previous repairs, as well as the inspection of previously identified problems to determine if conditions have deteriorated. This inspection information should also be used to update the five-year Facilities Plan and reprioritize district projects if necessary.

The 2007-08 Annual Visual Inspection instrument is the same format as last year’s Annual Visual Inspection instrument. The data from this survey instrument must be submitted online no later than January 15, 2008.

Copies of the 2005 Building Conditions Surveys, the 2006 Annual Visual Inspection Reports, and other necessary forms and instructions are located on the Facilities Planning web site at: www.emsc.nysed.gov/facplan/.  Please click on “Annual Visual Inspection.” Forms and directions are provided on that site.

The inspection must be performed by a team consisting of the director of facilities or his/her designee, a  person certified by the New York State Department of State as a code enforcement official, and a member of the health and safety committee as prescribed in Section 155.4b2iii of the Regulations of the Commissioner. 

If you have any questions on the Annual Visual Inspections, please contact Dave Clapp at (518) 474-3906 or dclapp@mail.nysed.gov.

 
Instructions

The 2007-08 Annual Visual Inspection Instrument is intended to capture only the changes observed during the inspection from those reported on the previous year’s Annual Visual Inspection.  You will need a copy of last year’s Annual Visual Inspection in order to complete this year’s Annual Visual Inspection.

The following questions must be completed:  1-10 and 97-104.  These items are highlighted on the inspection instrument for your convenience.

Question 4, “SED Control Number (Bldg. ID)” is the 4-digit building number based on your most recent Certificate of Occupancy.  If you have changed the use of your building since the last Annual Visual Inspection, please inform Ann Slagen in the Fire Safety Unit of this change in writing immediately at aslagen@mail.nysed.gov.

Questions 11-96 should be completed only if there are additional problems and/or changes discovered during the inspection.  For additional information on questions 11-96, refer to the instructions for completing the Building Condition Survey.

Following the completion of the Annual Visual Inspection on paper, the data must be transmitted electronically to Office of Facilities Planning using the link on our website.  The last day for electronic submission to the Department is January 15, 2008.