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ELEMENTARY, MIDDLE, SECONDARY AND CONTINUING EDUCATION |
Home | Search the NYSED Site | Disclaimers and Notices | Contact Us
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ELEMENTARY, MIDDLE, SECONDARY AND CONTINUING EDUCATION |
This document is meant to provide information on how to access the Basic Educational Data System (BEDS) Institutional Master File (IMF) online application. Historical information can be found through this system concerning your school district and information can be entered for the current 2005-2006 school year.
During the initial sign-on to this system you may encounter the following screen (Figure 1):
(Figure 1)
Simply click on the <Yes> button to continue. These are informational messages within this system that should not alarm you. Anytime a ‘Security Alert’ message appears using this system simply click on the <Yes> button to continue.
For questions concerning data issues or adding additional users to the system you may contact:
Ronald Danforth===============================================================================
Getting Started:Open a WEB browser and type in http://www.nysed.gov/ on the address line and press the <Enter> key. On the left side of the screen (Figure 2) you will find a link titled <SED PORTAL Log In>. Click on that link.
The following single sign-on page will be displayed (Figure 4) where you may enter your user name and password and then click the <Login> button or press the <Enter> key. You will now be returned back to the NYSED Portal page.
(Figure 4) If this is the first time that you have logged into the system you should change your password immediately. Click on the 'Change Password' link, which can be found next to the 'Log On' link (Figure 5).
(Figure 5) When changing your password you will need to enter your old password and then the new password twice. Your password must contain a number in it and be at least 6 characters long (Figure 7).
(Figure 7) After clicking 'OK' you will receive the following screen where you should click 'Yes' (Figure 8).
(Figure 8)
(Figure 9) Below is a page similar to what will be displayed which allows for the selection of any forms pertaining to your school, district, or BOCES (Figure 10). Select an institution that you would like to enter information by clicking anywhere on the line for that building.
(Figure 10) The first page of the form will now be displayed (Figure 11). The forms have been designed to closely follow the format of the forms that are available at http://www.emsc.nysed.gov/irts/beds/home.shtml. Navigation throughout the form is accomplished in the top frame of the screen. You may select any page that you would like to work with and any question on that page. After you have finished entering information for any page be sure to click on the <Save Page> button before going to a new page.When the <Save Page> button is clicked, a series of edit checks will be performed to check the validity of the data. In the example depicted below 30 was entered for the enrollment of white males in Pre-Kindergarten. This is a warning drawing attention to the fact that this exceeds last year’s value for this field by more than 100%. If the data are valid, simply click the box that is now present above the value that has been entered, and then click the <Save Page> button again. The error message will now go away.
(Figure 11) When you have finished entering data for an entire form, you may click on the <Submit Form> button that can be found near the top left-hand side of any page. You will then be prompted with the following screen (Figure 12). If you have completed the data entry simply click on the <OK> button.
All edit checks will be performed for the entire form and any errors will be displayed in a window towards the top of the page as explained previously. The menu page will display the status of all forms pertaining to your school district in the far right column titled Form Status (Figure 13). All school buildings must have a Form Status of 'Submitted' before you can successfully submit the form for your district summary.
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(Figure 13) |
