RFP #09-018 Questions and Answers
- Q: Can a copy of the Professional Cooking Manual be made available for review?
A: An electronic form is not available, but a hard copy can be mailed upon request.
- Q: Is there a food list or requisition sheet of required food and supplies for Professional Cooking in order to more accurately price the bid?
A: No, there is no food and supply list, but the Professional Cooking recipes, which can be found at http://www.emsc.nysed.gov/compcontracts/09-018/recipes.html, contain all necessary food items.
- Q: Is there a master list of instructors available?
A: No, there is not a master list of instructors at this time. It is up to the applicant to hire the three instructors required for this RFP. NYSED can supply a list of recommendations for instructors to the winning applicant once the award has been made. As stated in the RFP, NYSED will retain final approval over selected instructors.
- Q: In the technical evaluation on page 13, the text states “title and background of each staff person who will be involved in this program has been provided. This includes the project director, assistants, support staff and kitchen staff.” Do instructors need to be identified and described as well?
A: During the application process, instructors are not identified, so no information regarding specific instructors is required at this time. As stated in the RFP, it is required that the instructors have hands-on school food service background in K-12, not university.
- Q: What are the specific documents that need to be printed by the vendor (on page 4-5&8 and page 8-8)?
A. Printing of the following materials is to be provided by vendor:
- Agenda for the four day workshops
- Directions to hotel/accommodations
- Ice breaker worksheet (to facilitate communication)
- Emergency medical form
- Tab titles sheet for Manual
- Team reflections page for Manual
- Dinner information
- Cover and spine insert for Manual
- Certificates for participants completing workshops
- Evaluation forms for participants to complete at end of workshops
Prototypes of these documents will be provided to the winning applicant once the award has been made.
- Q: Is there a requisition list for food supplies for recipes?
A: See response to question #2.
- Q: What is the size of the poster that is to be laminated?
A: 8 ½ inches X 11 inches.
- Q: Is there a master list of instructors?
A: See response to question # 3.
- Q: Who completes Attachment C?
A: Attachment C is completed by the participants and instructors as part of the training in classroom and laboratory exercises as stipulated in the lesson plans.
- Q: What are the commodity food items provided by NYS OGS?
A: The commodity foods that are provided by NYS OGS vary from year to year depending on availability. Some of the items that have been provided in the past are whole turkey roasts, ground beef, pasta, rice, dried beans, canned fruits, American and mozzarella cheese, vegetable oil, peanut butter, and salsa.
- Q: What is the lapel pin to be given to participants at the concluding ceremony and where is it obtained?
A: The lapel pin can be ordered from Brown Industries, item # 2851.
- Q: Are travel expenses for the instructors covered by the vendor?
A: Yes.
- Q: Can you provide information about the “dry run”? How long should this event be, one day? One week? Are SED representatives involved?
A: It is up to the vendor to determine the length of time needed for the dry run. In the past, it has been a two to three day event. SED representatives would be on site to observe the dry run.
- Q: Page 11, number 8- Timeline: Are we to understand that you do not want dates included in the timeline? The problem we anticipate is describing an activity that will take, for example, four weeks to accomplish, but with no start and end dates, how will that information be useful? Can we assume that we should include both dates and time in terms of days and weeks?
A: The timeline should begin with the start date of the contract, which is March 1, 2010. The "dry run," should be scheduled in May or early June. The dates of the actual workshops, as referenced in the RFP are:
- Week 1 July 05 - July 08, 2010
- Week 2 July 12 - July 15, 2010
- Week 3 July 19 - July 22, 2010
- Week 4 July 26 - July 29, 2010
A schedule of activities in the timeline must be indicated in terms of days and weeks to accomplish specific tasks and duties.